Grants Management
End-to-end grants — from public intake to payment to audit. A configurable platform for funding agencies and grant-making municipalities, with the governance posture procurement teams expect.
The problem we solve
Grant programs run on a familiar mix: PDFs and email for intake, spreadsheets for scoring, a separate finance system for payment, and a fourth tool for reporting. The seams between them are where transparency, accountability, and FOI-readiness break down.
The platform consolidates intake, eligibility, scoring, decision, award, payment, and reporting into one defensible system of record. Each stage is configurable per program, and every consequential action is logged with actor, timestamp, and justification.
The result: faster cycle times for applicants, less manual work for staff, and a complete audit story that holds up to council, auditors, and access-to-information requests.
Key capabilities
Apply → Triage → Review → Score → Award → Pay → Report → Audit
Public Intake Portal
Configurable applicant portal with guided wizards, document upload, draft saving, and real-time status. WCAG 2.1 AA accessible.
Configurable Programs
Each grant program is a configuration, not a custom build. Eligibility rules, application forms, scoring criteria, and review stages are all data-driven.
Multi-Stage Staff Review
Triage, eligibility, scoring, and panel-review stages with role-based assignment. Sequential and parallel review paths supported.
Structured Scoring
Weighted, criteria-based scoring with reviewer-level dissent tracking. Aggregate scores roll up to recommendation tiers.
Awards and Payments
Award decisions, milestone-based payment schedules, and recipient reporting workflows. Integrates with finance/ERP systems.
Recipient Reporting
Recipients submit progress and final reports through their portal. Configurable reporting templates per program.
Full Audit Trail
Every decision, score, comment, and document movement timestamped, attributable, and exportable for FOI and accountability requests.
Privacy and Retention
Role-based access, retention rules per program, legal-hold support, and Canadian data residency by default.
Who it's for
- Funding agencies running multi-program grant portfolios
- Municipalities administering community, recreation, or economic-development grants
- Provincial and regional bodies disbursing program funds with reporting obligations
- Any organization that needs structured, auditable grant-making at scale
See the grants platform in action
We can stand up a working demo with a representative program configuration within a week.